Table of Contents
Daily entries
Daily records are the most important part of the construction project diary. Records should be entered on the same day or as soon as possible. Buildary doesn't have any restriction or limitation on when the data are to be entered. It is up to the user's decision when he/she enters the data and whether he/she locks the day.
The daily report is divided into sections which contain diary entries. The order and content of these sections can be customized by the user according to his/her needs.
A daily report in the PDF format file that contains all the daily entries, including all attachments is the result of users work in Buildary.online. The day is locked permanently against any subsequent changes after daily report signing.
Locking of the daily entries is irreversible in the current version. We consider changing this feature in the future.
More users can insert data at the same time in the same diary. But the rule is that each user can edit or delete only the records he/she has entered (before the day is locked).
It is impossible that one user would change the data entered by another user, regardless of the permission settings.
You can save a lot of work if you copy the information from one of the previous days and then edit it to fit the current day. You can copy each section data individually or choose to copy the whole day at one time.
The data for each section is copied separately using the button „Other options“ and choose „Copy a day“. All sections are checked by default, except for “Other entries”.
Entering daily records
To open the daily report window, select “Daily Entries” in the left application panel.
The heading of the daily report window is the last seven days row, with the current day opening as default. We switch between days by selecting the date in this row. If you need to move beyond the days displayed, use the calendar icon at the left of the row.
Days in the date row are underlined in different colours. Colours describe the status of the day that changes over time:
Green - the day is permanently locked
Yellow -the day is in signing stage and is temporarily locked
Purple - the day is user-locked, but it can still be unlocked
Red - the day does not contain any data
Blue - the day already has some data inserted but is not locked
Gray - the non-working day, the day does not contain any data and is locked
Weather section
With the cloud icon, you will fill in the weather data. The necessary condition is to have GPS coordinates entered in your project information. The values retrieved from the server can be edited manually. You can describe how the weather influences the construction site condition in the note.
It does not matter at what time you import the weather data. The server uses either already measured values from the nearest meteorological station or uses a forecast. It depends on what data the server has at its disposal at the moment.
Labour section
This list contains labour present on construction site. The individual names or only company and number of its workers can be entered. You can choose number per profession option either. It depends on diary section settings described in “Diary set up” help part.
You can add a new item (person) by filling out the editing window that opens when you select the “+ New Entry” button. The application will remember the saved items. Labour can also be copied from previous days using the button „ Records copy“.
In the section, it is possible to add a new note, which is saved using a separate button. Specifically for this section, it is possible to pre-set the content of the note if it concerns recording working hours. This is done in Diary Setup.
Connection to the attendance system on site is possible, and we recommend it. If you consider integration with your attendance system, please contact us at buildary@firstis.cz
Plants section
The data entry is similar to that in the “Labour” section. The set of fields to be filled in depends on the section settings. Also in this section, you can add a note that is saved with a separate “Save” button.
Materials and technological equipment section
The data entry is similar to that in the “Labour” section. The set of fields to be filled in depends on the section settings. Also in this section, you can add a note that is saved with a separate “Save” button.
Works performed section
You can enter text of any length describing the work done on the site. It is recommended to divide the text into multiple records. You can also fill in the contractor, quantity and unit of measure if the fields are set up.
To add a record, use the “+ New entry ” button, which opens an editing window. Enter the description of the work performed in the “Description” field and fill in the other required fields according to the diary settings. The “Save and new ” option will save the entry and clear the form for adding a new record, while the “Save ” option will save the entry and close the window.
Other entries section
This section contains the most important diary entries. In this section, all authorized persons can enter records. A new record is added using the “+ New entry ” button. The “Categories” field offers a list of predefined options. You can adjust the list in the project set up window. The “Specification” field is used to identify the entry subject precisely.
Attachments of any format can be uploaded to the record. When uploading attachments, it is recommended to adjust the size and number of attachments according to the quality of the internet connection. The larger the files used, the more issues you might encounter when downloading or uploading the signed protocol. The size of a single file must not exceed 30MB.
In the Diary Setup, you can enable the Location and Drawing fields, allowing you to additionally localize the record using GPS coordinates on a map and/or on a drawing uploaded in the Project Setup.
Other records should be signed by their author to lock them. If he/she does not have a signature certificate, it is possible to upload a signed protocol scan to lock it. Details on signing reports are described in a separate help part.
Button for Other options
Using the “Other options” button, you can further manage the record.
